FAQs

Behavior Policy:

The leadership of Palm Valley Church Student Ministries will handle any behavior problems. Students must obey staff instructions at all times. Students are required to stay with their assigned group and leader, during group times. Students are not allowed in or near the cabins of the opposite sex. No public display of affection is permitted. Students must remain in their cabins once evening activities have finished. No firearms, fireworks, tobacco, electronic cigarettes, vapes, drugs, or alcohol are permitted at camp. Campers bringing these items into camp will be immediately sent home at the cost of the parent. Foul language, fighting, bullying, hazing or pranks will not be tolerated. All parents and students must understand the importance of these guidelines and remain committed to keeping them. The consequences for misbehavior may include the student being sent home early from camp, at the parents’ expense.

Cell Phone Policy:

Whether or not your student takes a cell phone is your decision. Cell phones can be a major distraction. Students do tend to benefit more from camp if they disconnect from friends at home and focus on growing closer to God. Cell phones are allowed at Camp Tejas with restrictions and at your own personal risk. If the cell phone usage becomes inappropriate, excessive, or disruptive, the phone will be collected and returned at the end of the camp session. Please note that phones do run a high risk of being lost or damaged at camp. Also, reception at camp is not dependable. PVC will NOT be responsible for theft, loss or damage of phones.

Lost Items Policy:

If students do not return home with all their belongings, we will have a lost and found box at the West End building at the Mission campus, the first weekend they return home from camp. Items will be kept for one week following camp, then will be washed and donated. It is suggested that you label all items with your student’s name.

Health Information:

We have a nurse on site 24 hours a day in a well-equipped facility. We hope that your campers will never need to experience our nurse’s station, but if they need this type of care, we are here to help them! We will promptly contact you if there is an issue that affects your student’s health during the camp experience.

Health Forms:

If there are changes to your child’s health condition or medications after registration has been completed, please contact our office at 956.585.3203, or email us at [email protected] to update the information.

Medications:

Campers are not permitted to keep any medications in their cabins, or on their person. A nurse will be available to dispense any medications as needed. All medications (prescription and over-the-counter medications) must be brought to the nurse’s desk at check-in, the morning of departure. Over-the-counter medications must be in their original, unopened packaging and prescription medications must be in their original prescription containers. This rule applies to all medications except for emergency medication allowed by Texas state law: an inhaler or EpiPen. However, written approval is required for any student who will be carrying an emergency medication. Written approval can be obtained from the camp nurse departure morning. Unclaimed medications will be held by student ministries staff for one week and then discarded. Please make sure to let us know about all allergies including stings, foods, and/or medicines. We can provide special dietary needs for those campers who are under medical supervision or have food allergies.

  • Please Do:

    • 1. Fill out the medication form(s), if necessary.

    • 2. Bring all medications to the nurse’s desk at check-in the morning of departure.

  • Please Don’t:

    • 1. Bring opened, over-the-counter, non-prescription medications.

    • 2. Bring your child to check-in if he/she has had a fever within the previous 24 hours.

*Please let us know if your child is ill, and we can discuss arrangements for a late arrival to camp..

Pricing:

How much does it cost to go to camp?

One Time Payment Price: $375

Multiple Payment Price: $420

After April 5, full payment ($420) is required at registration.

Financial Policy:

The cost of camp is $420. You can receive a discounted price of $375, if you pay through one payment. If you choose the multiple payment plan option, you can secure your spot with a $140 deposit and subsequent payments. If any payment is not made on time, you risk losing your spot at camp. In April of 2019, Palm Valley Church updated its database to Realm. All camp registration will happen in Realm.

Multiple Payment Plan Details:

  • Deposit (due at registration): $140
  • 2nd payment (due by April 5): $140
  • 3rd payment (due by May 17): $140
Important Notes: If any payment is not made on time, you risk losing your spot at camp. To utilize the multiple payment plan, you must create a Realm account if you don’t already have one. You cannot access the multiple payment plan if you register as a guest.

 

If I need to cancel my child’s reservation, will I be refunded?

Each year, we are forced to turn away campers due to lack of space. No-shows and late cancellations prevent others from sharing the camp experience. Therefore, we have the following cancellation policy:

Cancellations must be requested in writing.
E-mail: [email protected]
Mail:
Palm Valley Church
Attn: Summer Camp 2020
1720 E. Griffin Parkway Mission, TX. 78572

Cancellations before May 17, 2020 will result in a refund of 50% of the paid camp fee. After May 17, all cancellations will result in forfei- ture of the full camp fee unless accompanied by a written physician’s recommendation. No-shows for camp will result in a forfeiture of the full camp fee. Refunds will be mailed in the form of a check within 4 weeks of cancellation.

If my child has to come home early, will I get a refund?

In the case of dismissal due to behavioral problems or homesickness, camp fees will not be refunded. Camp Tejas and/or PVC will not be held responsible for travel expenses incurred in picking up the child. The camp director reserves the right to dismiss any camper whose conduct becomes in any way detrimental to the best interest of the other campers. No refunds will be given. In case of illness or inclement weather, we will refund any monies that Camp Tejas refunds. Camp Tejas and/or PVC will not be responsible for travel expenses incurred in picking up the child.

How does the waiting list for camp work?

Each year we are forced to turn campers away due to lack of space. However, occasionally spaces do become available leading up to camp. Signing up for the waiting list does not guarantee your spot.

If a spot in your student’s grade/gender becomes available, you will receive a phone call to the number provided on your camp regis- tration form. Once called, you will have until 10am the next day to make a payment and secure your spot. Failure to do so will result in your spot being given to the next person in line on the waiting list.

You may remove your student from the waiting list and receive a full refund at any time. Refunds will be mailed in the form of a check within 4 weeks of cancellation.

How do I join the waiting list for camp?

The total amount required in the payment schedule is due at the time of registration to register for the waiting list.

If registering for the waiting list before April 5 pay $140 to secure your spot on the waiting list.

If registering for the waiting list between April 6 and May 17 pay $280 to secure your spot on the waiting list.

If registering for the waiting list after May 17 pay $375 to secure your spot on the waiting list.

Signing up for the waiting list does not guarantee your spot.

If a spot does not become available will I be refunded?

Yes. Refunds will be mailed in the form of a check within four weeks of cancellation.

Camp Tejas:

Where does camp take place?

We take our students to Camp Tejas in Giddings, TX. For more information on Camp Tejas you can check out their website at www.mytejas.org.

What does a day at camp look like?

Each day at camp will include: worship services, Bible study/small group discussion, high energy rec games and a chance to take advantage of all that Camp Tejas has to offer such as zip lines, climbing walls, pool, etc.

Room Arrangements:

How are campers assigned rooms?
Campers are assigned rooms by grade and gender.

What is the counselor to camper ratio?
We maintain a ratio of at least 1 counselor for every 8-10 students.

 

Supervision:

Who is on “staff” during camp?
Camp is staffed with our PVC personnel, the Camp Tejas staff, trained leaders, and a nurse. Special precautions are taken during water activities and certified lifeguards are on duty.

Are campers always supervised?
Yes – counselors are present 24 hours a day.

How does PVC choose their counselors?
Each applicant is carefully screened and hand–picked by the Student Ministries Staff. We conduct national background checks as well as a Child Abuse Prevention Training Course and Exam (required by Texas Law for any adult attending a camp).

Phone Calls, Mail, and Visitors:

May I call my child at camp?
We do not encourage calls to students at camp. Cell phones are allowed at camp with restrictions. Please see the “What to Bring” list for full cell phone policy. Should campers need to contact parents; calls can be made through the Camp Director’s cell phone.

Can I reach someone at camp any time of the day or night in case of emergency?
Yes – The emergency number for 6th – 12th grade students is Micah Crump: 956-792-2895. Emergencies Only, please!

What do you do for homesick kids? Do you let them call home?
Yes – homesick campers are allowed to call home. Campers who become homesick and leave their camp session early are not eligible for refunds.

Can campers receive mail or packages during their stay?
No – due to the short duration of our camp stay, we do not encourage snail mail or packages to be sent to campers.

How can I keep up with my camper(s) during their stay?
Watch Summer Camp 2020 unfold with daily photo updates! Log on to www.mytejas.org and click on PHOTOS to find fresh pictures of your student having a blast at Summer Camp.

Does Camp Tejas allow visitors?
Camp Tejas restricts access to workers and campers. All visitors need prior approval by the PVC staff and must register with the main office upon entering Camp Tejas.

Medical Information:

Is there a nurse available at all times?
Yes – Nurses are on staff 24 hours a day.

Which medications should my child bring to camp?
All medications (prescription and over-the-counter medications) must be brought to the nurse’s desk at check-in the morning of departure. Over-the-counter medications must be in their original, unopened packaging and prescription medications must be in their original prescription containers. This rule applies to all medications except for emergency medication allowed by Texas state law: an inhaler or EpiPen. However, written approval is required for any student who will be carrying an emergency medication. Written approval can be obtained from the camp nurse departure morning. You can expedite this process by pre-filling the medication form(s) and bringing a printed copy with you to the nurse’s desk on departure morning. All medication will be returned at the end of the camp session.

Do you give kids pain reliever if needed?
Yes – the nurse at the Nurse’s Station is available to dispense medication as needed.

Does my child have to turn in his medicine even if he knows when to take it and how much?
Yes. All medications (prescription and over-the-counter medications) must be brought to the nurse’s desk at check-in the morning of departure. Over-the-counter medications must be in their original, unopened packaging and prescription medications must be in their original prescription containers. This rule applies to all medications except for emergency medication allowed by Texas state law: an inhaler or EpiPen. However written approval is required for any student who will be carrying an emergency medication. Written approval can be obtained from the camp nurse departure morning. You can expedite this process by pre-filling the medication form(s) and bringing a printed copy with you to the nurse’s desk on departure morning. All medication will be returned at the end of the camp session.

Are feminine products available at camp?
Yes – the nurse will have a supply of feminine products.

How close is the nearest hospital?
20 minutes.

Activities:

What are specific activities the campers will be doing?
Campers will be involved in a variety of activities including swimming, canoeing, basketball, waterslides, inflatable games, obstacle courses, mud games, archery, water trapeze, zip lines, lazy river, climbing wall, etc.

Spending Money:

How much money do they need to bring?
Spending money is optional. Most campers spend on average $50 for snacks and souvenirs during their camp stay.

How many times are students allowed to go to the Gift Shop?
Campers are allowed to go to the gift shop during their camp session to shop for souvenirs and snacks each full day of camp.

Do students keep their own money at camp?
Yes – they will be responsible for their own money at camp. PVC is not responsible for lost or stolen money at camp.

For further questions please don’t hesitate to contact the Student Ministries staff at [email protected] or 956.585.3203