FAQs

Cell Phone Policy

Whether or not your student takes a cell phone is your decision. Cell phones can be a major distraction. Students do tend to benefit more from camp if they disconnect from friends at home and focus on growing closer to God. Cell phones are allowed at Camp Tejas with restrictions and at your own personal risk. If cell phone usage becomes inappropriate, excessive, or disruptive, the phone will be collected and returned at the end of the camp session. Please note that phones do run a high risk of being lost or damaged at camp. Also, reception at camp is not dependable. PVC will NOT be responsible for theft, loss or damage of phones.

Lost Items Policy

If students do not return home with all their belongings, we will have a lost and found box at the West End the first weekend they return home from camp. Items will be kept for one week following camp, then will be washed and donated. It is suggested that you label all items with your child’s name.

Health/Medication Policy

We have a nurse on site 24 hours a day in a well-equipped facility. We hope that your campers will never need to experience our nurse’s station, but if they need us, we are here to help them! We will promptly contact you if there is an issue that affects your child’s camp experience. If there are changes to your child’s health condition or medications after registration has been completed, please contact our office at 956.585.3203 or email us at [email protected] to update the information. Campers are not permitted to keep any medications in their cabins or on their person. A designated nurse will be available to dispense any medications as needed. All medications (prescription and over-the-counter medications) must be brought to the nurse’s desk at check-in the morning of departure. Over-the-counter medications must be in their original, unopened packaging and prescription medications must be in their original prescription containers. This rule applies to all medications except for emergency medication allowed by Texas state law: an inhaler or EpiPen. However written approval is required for any student who will be carrying an emergency medication. Written approval can be obtained from the camp nurse departure morning. Unclaimed medications will be held by student ministries staff for one week and then discarded. Please make sure to let us know about all allergies including stings, foods, and /or medicines. We can provide special dietary needs for those campers who are under medical supervision or have food allergies. Please Do: 1. Fill out the medication form(s), if necessary. 2. Bring all medications to the nurse’s desk at check-in the morning of departure. Please Don’t: 1. Bring opened, over-the-counter, non-prescription medications. 2. Bring your child to check-in if he/she been running fever within the previous 24 hours. *Please let us know if your child is ill, and we can discuss arrangements for a late arrival to camp.

Pricing & Dates

Early Bird Price: $350- February 17 - February 25 Regular Price: $375 February 26 - April 22 Late Price: $395 April 23 - June 24

Financial Policy

Can I save my spot with a $100 deposit?

There are two ways to save your spot at camp. One, pay the full amount and secure your spot immediately. Two, a payment plan. The payment plan breakdown is as follows: If registering before April 22, pay $100 deposit and secure your price point (Early or Regular). The remaining funds are due on the following dates: $100 on or before April 22 $150 (if registered by February 25) or $175 (if registered between February 26 and April 22) on or before June 24. If registering between April 23 and June 23, pay $200 ($100 deposit and $100 payment) and secure your Late price point. The remaining $195 is due on or before June 24. *NOTE: If a payment is not made on time, you risk losing your spot at camp.

How do I make a payment?

How do I make a payment? 1. Pay in person at Palm Valley Church. Payments can be received at any kiosk or the church office Monday through Thursday from 9am to 5pm . 2. Online Payment. Go to palmvalleychurch.com/give. Choose Manage My Account. Log in. At the bottom of the page you will see a box titled My Registrations. Choose My Guest Registrations. There you will see any balance due. Click on Make Payment and follow the prompts.

If I need to cancel my child’s reservation, will I be refunded?

Each year, we are forced to turn away campers due to lack of space. No-shows and late cancellations prevent others from sharing the camp experience. Therefore, we have the following cancellation policy: Cancellations must be requested in writing or e-mailed by one of the following ways: E-mail: [email protected] Mail: Palm Valley Church Attn: Summer Camp 2018 1720 E. Griffin Parkway Mission, TX. 78572 Cancellations before June 24th, 2018 will result in a refund of 50% of the paid camp fee. After June 24, all cancellations will result in forfeiture of the full camp fee unless accompanied by a written physician’s recommendation. No-shows for camp will result in a forfeiture of the full camp fee. Refunds will be mailed in the form of a check within 4 weeks of cancellation or credit to the card charged.

If my child has to come home early, will I get a refund?

In the case of dismissal due to continued behavioral problems or homesickness, camp fees will not be refunded. Camp Tejas and/or PVC will not be held responsible for travel expenses incurred in picking up the child. The camp director reserves the right to dismiss any camper whose conduct becomes in any way detrimental to the best interest of the other campers. No refunds will be given. In case of illness or inclement weather, we will refund any monies that Camp Tejas refunds. Camp Tejas and/or PVC will not be responsible for travel expenses incurred in picking up the child.

Camp Tejas

Where does camp take place?

We take our students to Camp Tejas in Giddings, TX. For more information on Camp Tejas you can check out their website at www.camptejas.org.

What does a day at camp look like?

We tailor our camps to fit the needs of the students attending, but each camp will incorporate a worship service(s) a day, Bible study/small group discussion, high energy rec games with their teams and a chance to take advantage of all that Camp Tejas has to offer such as zip lines, climbing walls, pool, etc.

Room Arrangements

How are campers assigned room?

Campers are assigned rooms by grade and gender.

What is the counselor to camper ratio?

We maintain a ratio of at least 1 counselor for every 8-10 students.

Supervision

Who is on "staff" during camp?

Camp is staffed with our PVC personnel, the Camp Tejas staff, trained leaders, and a nurse. Special precautions are taken during water activities and certified lifeguards are on duty.

Are campers always supervised?

Yes - counselors are present 24 hours a day.

How does PVC choose their counselors?

Each applicant is carefully screened and hand–picked by the Student Ministries Staff. We conduct national background checks as well as a Child Abuse Prevention Training Course and Exam (required by Texas Law for any adult attending a camp).

How are campers disciplined?

First time – warning. Second time – miss activity. Third time – sent to the Camp Director. Continued disobedience may result in dismissal from camp.

Phone Calls, Mail & Visitors

May I call my child at camp?

We do not encourage calls to students at camp. Cell phones are allowed at camp with restrictions. Please see the “What to Bring” list for full cell phone policy. Should campers need to contact parents; calls can be made through the Camp Director’s cell phone.

May I call my child at camp?

We do not encourage calls to students at camp. Cell phones are allowed at camp with restrictions. Please see the “What to Bring” list for full cell phone policy. Should campers need to contact parents; calls can be made through the Camp Director’s cell phone.

Can I reach someone at camp any time of the day or night in case of emergency?

Yes – The emergency number for 6th - 12th grade students is Micah Crump: 956-792-2895. Emergencies Only, please!

What do you do for homesick kids? Do you let them call home?

Yes – homesick campers are allowed to call home. Campers who become homesick and leave their camp session early are not eligible for refunds.

Can campers receive mail or packages during their stay?

No - due to the short duration of our camp stay, we do not encourage snail mail or packages to be sent to campers.

How can I keep up with my camper(s) durning their stay?

Watch Summer Camp 2018 unfold with daily photo updates! Log on to www.camptejas.org and click on PHOTOS to find fresh pictures of your student having a blast at Summer Camp.

Does Camp Tejas allow visitors?

Camp Tejas restricts access to workers and campers. All visitors need prior approval by the PVC staff and must register with main office upon entering Camp Tejas.

Medical Information

Is there a nurse available at all times?

Yes – Nurses are on staff 24 hours a day.

Which medications should my child bring to camp?

All medications (prescription and over-the-counter medications) must be brought to the nurse’s desk at check-in the morning of departure. Over-the-counter medications must be in their original, unopened packaging and prescription medications must be in their original prescription containers. This rule applies to all medications except for emergency medication allowed by Texas state law: an inhaler or EpiPen. However written approval is required for any student who will be carrying an emergency medication. Written approval can be obtained from the camp nurse departure morning. You can expedite this process by pre-filling the medication form(s) and bringing a printed copy with you to the nurse’s desk on departure morning. All medication will be returned at the end of the camp session.

Do you give kids pain reliever if needed?

Yes – the nurse at the Nurse’s Station is available to dispense medication as needed.

Does my child have to turn in his medicine even if he knows when to take it and how much?

Yes. All medications (prescription and over-the-counter medications) must be brought to the nurse’s desk at check-in the morning of departure. Over-the-counter medications must be in their original, unopened packaging and prescription medications must be in their original prescription containers. This rule applies to all medications except for emergency medication allowed by Texas state law: an inhaler or EpiPen. However written approval is required for any student who will be carrying an emergency medication. Written approval can be obtained from the camp nurse departure morning. You can expedite this process by pre-filling the medication form(s) and bringing a printed copy with you to the nurse’s desk on departure morning. All medication will be returned at the end of the camp session.

Are feminine products available at camp?

Yes – the nurse will have a supply of feminine products.

How close is the nearest hospital?

20 minutes.

Services

How many times a day do you have services?

We have services twice daily: once in the morning and once in the evening.

Activities

What are specific activities the campers will be doing?

Campers will be involved in a variety of activities including swimming, canoeing, basketball, waterslides, inflatable games, obstacle courses, mud games, archery, water trapeze, zip lines, lazy river, paddle boats, climbing wall, fishing, etc.

What do the kids do if it rains?

Special rain activities such as cabin games and talent shows are hosted in the event of inclement weather.

Spending Money

How much money do they need to bring?

Spending money is optional. Most campers spend $25 - $30 for snacks and souvenirs during their camp stay. Snack Shack Wristbands: Give your child the ability to buy snacks, drinks, and gifts without sending cash! Each wristband has 10 $1.00 tabs which can be used to purchase anything at Camp Tejas - even drinks from vending machines. Wristbands will be available for purchase at Camp Tejas.

How many times are kids allowed to go to the Gift Shop?

Campers are allowed to go to the gift shop during their camp session to shop for souvenirs and snacks each full day of camp.

Do kids keep their own money at camp?

Yes – they will be responsible for their own money at camp. PVC is not responsible for lost or stolen money at camp.

Can I email or call with other questions?

Yes! You can email us at [email protected] or you can call us at 956-585-3203.